Search fills in the asset's details for you and pulls in its valuation.
Before you start - Searches are charged per run, and none run until your organisation has a card on file - see Set up billing and payment.
Search by VIN, BIN or registration
In the Asset section, enter the Purchase Price.
Choose the Asset Type. The search options depend on it, so choose it first.
Choose the Type of Sale - dealer or private.
Enter the VIN, BIN or registration number.
Select Search.
Check the details that come back match the invoice.
The make, model, variant and other details fill in, and the valuation loads underneath - see Review asset valuation data.
Search by make and model instead
For some asset types, heavy vehicles among them, you can find the vehicle through dropdowns:
Choose the year.
Choose the make.
Choose the model.
Choose the variant.
The details fill in the same way as a VIN search.
If the vehicle isn't found
The database doesn't hold every vehicle. Enter it yourself - see Manually enter an asset.
Finish the asset section
Add what the search can't know:
Any add-ons on the invoice, such as rims or a sunroof
The supplier
The invoice, uploaded to the asset
More than one asset
Add each asset to the same application. If two are the same make and model, clone the first, then change the VIN and anything else that differs.
Who can do this: asset searches run under the Services permissions - see Set user permissions.